Guidelines for authors

Call for Abstracts

Abstracts to be considered for the program are to be prepared and submitted by email according to the instructions given below and are due September 28^th, 2007. Authors will be notified of acceptance by October 4^th, 2007. Authors with accepted abstracts will be asked to submit a manuscript, due on October 14^th, 2007.

Content

Abstracts must clearly and concisely outline the material being proposed for presentation. Include in your abstract only the information the Committee will need to quickly comprehend the scope of the work, determine its relevance, and assign it to an appropriate section.

Specify the scale of the project (laboratory, pilot, or field). Identify the technology or combination of technologies being studied and the beginning and ending dates of the work. Preference will be given to those abstracts that provide a concise and through summary of the project objectives and results.

Format

Use standard PC-based word-processing software. Abstracts must be in English and cannot exceed one page. Use a 12-point Arial font and leave 1-inch (2.54-cm) margins on all sides. Center the title (maximum 12 words, all-caps, bold type) at the top of the page. Leave a blank line before beginning the author list, which also is to be centered. If several authors are from one organization, save space and make the list easier to read by grouping authors so that the organization need be typed only once. After each author or group of authors, use parentheses to enclose their affiliations/employer (first level only: omit division, department, etc.), city, state and country. Bold and italicize the name of the person who is expected to make the presentation; this is the person to whom all correspondence will be addressed.

In the next line write the section that fits best, according to areas given below. Leave a blank line after the authors and then begin the text, typing it single-spaced justifying both margins and leave one blank line between paragraphs. Name your word file using your last name for easy identification (ex: Martínez-Prado.doc)

Areas for the technical sessions:

• Environmental Engineering
• Chemical Engineering Fundamentals
• Processes
• Simulation and Control

Abstract submission

Receipt of the abstract will be acknowledged by e-mail within two business days. Abstracts are to be submitted in an e-mail message addressed to Dra. Adriana Martínez Prado (e-mail address no longer available) attaching your abstract in a word file. Include the following submittal data in the cover sheet (Abstract Submittal Form):

• Title of abstract. Should not exceed 12 words.
• Corresponding/presenting author. Name of the person expected to make the presentation at the Symposium; this is the person to whom all correspondence will be addressed. Include all contact information-employer, street address, city, state zip/postal code, country, telephone, fax, and e-mail address.
• Coauthor list. Full names of all coauthors and contact information-employer, street address, city, state/province and zip/postal code as applicable, country, telephone, fax, and e-mail address-for each.
• Extent. One-page.

Submit your abstracts to participate taking into consideration the following suggestions:

• To make easier and faster the process, please name your Abstract file using your last name and institution in parenthesis. Example: González-Martínez(ITESO).doc
• Do not forget to send the Abstract Submittal Form (ASF) as a word document. Please name your file also with your last name, and the abbreviation "ASF" in parenthesis. Example: González-Martínez(ASF).doc
• In the body of the e-mail in which you submit your Abstract, suggest the section where your work fits the best (Environmental Engineering, Chemical Engineering Fundamentals, Processes, or Simulation and Control).
• Accepted Abstracts will be asked to submit an extended manuscript (6 pages maximum, word document) for the proceedings of the event, according to the guidelines provided below. Name the manuscript also with your last name and the word "manuscript" in parenthesis. Example: González-Martínez(manuscript).doc. Due date for extended manuscripts is October 14^th, 2007.

You are expected to send two different word files: one for the abstract and another for the ASF. Be aware of grammar and formatting since files will not be proofread when edited and will appear as you submit them.

Review procedure

Abstracts received by the specified deadline will be reviewed for technical merit, currency, and relevance to the Symposium. When scheduling accepted abstracts, the Technical Program Committee will consider authors' suggestions as to which session, but the final decision on placement will be based on best overall design of the program.

Notification of Acceptance

By October 4^th, 2007, an email stating the Committee's decision on each abstract will be sent to the corresponding author. If the abstract was accepted, this email will state the session to which the abstract has been assigned.

Accepted abstracts for manuscripts must follow the corresponding formatting guidelines posted in this site.

Extended Manuscript Specifications

The required format of the manuscript is as follows:

• Manuscripts can be written either in English (preferred) or Spanish.
• Should not exceed 6 pages, not including the abstract page.
• Sections must include: Abstract (in its own page), Introduction, Materials and Methods, Results, Discussion, References, & Acknowledgements.
• Use standard PC-based word-processing software.
• Leave 1-inch (2.54-cm) margins on all four sides.
• Use 12-point Arial font for the text.
• Center the title (maximum 12 words, all-caps, bold type) in the first line. Leave a blank line before beginning the author list, which also is to be centered. If several authors are from one organization, group them so that the organization need be typed only once. After each author or group of authors, use parentheses to enclose their affiliation or employer (first level only: omit division, department, etc.), city, state and country. Bold and italicize the author’s name.
• Leave 2 single-spaced lines and start sections (Introduction, Materials and Methods, etcetera). Use bold-title style for the name of sections; leave one blank line between paragraphs and two before beginning a new section. Paragraphs should be justified on both margins.
• Tables and figures: Use 11-point Arial font. Both must be cited in the text (cite as Table 1 or Figure 1). Figure captions should go centered below the figure; table captions should be centered at the top of the table. Place figures and tables after they are mentioned in the text.
• References must be cited in the text enclosed in parenthesis, using last name of author and year of publication. Examples: if one author (García-López, 2001); if two authors (García-López & Juárez-Lara, 2002); if more than two authors (García-López et al., 2003). Citations in the references section should list all authors.
• Name your file with your last name and (manuscript). Example: García-López (manuscript).doc and submit it electronically to (e-mail address no longer available) as requested.

Scheduling of Oral Presentations

Each presentation will have 10 minutes for the presentation itself and 5 minutes for questions. A video projector and a computer with usual software (Excel, Word, PowerPoint) will be available in each presentation room.

Presenting authors are required to check in with the session coordinator at least an hour in advance the day of the presentation in order to load their presentations into the computers and to verify last minute details.

The schedule of presentations is included in the Simposium agenda.

Proceedings

Extended manuscripts of accepted presentations were included in the proceedings CD-ROM, which was handed out to all participants after the Symposium.